Finance

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• Provide annual accounts for the AGM and District Association
• Provide Budget and Actual expenditure monitoring and revision
• Aim to conform with guidance from the Scout Association, Charity Commission, HMRC and any other bodies that the group are associated with
• Have our accounts independently examined in line with Charity Commission rules.
• Provide transparency and monitoring of all group expenditure and income

Safeguarding of Expenditure and Monies

• All receipts will be provided to the Treasurer who will keep a central account of the finances of the group.
• No Cheques or online authorisation will be done by a family or close relationship partner or for themselves.
• All members of the group are responsible for sensible expenditure and keeping of records, whether handling cash or card to avoid accusations of misappropriation of funds.
• If any expense is for over £50 please check with the GLV or Treasurer
• For easier audit trail, all expenses to be claimed will be managed by the Treasurer
• Cash given for events and camps should be banked in the Groups account until needed and then money can be requested for the event.  

Budgeting

• The Board of Trustees/GLV is responsible for approving the annual budget
• The yearly budget for the next financial year should be prepared by 31st July, with discussion from section leaders to GLV about planned events and objectives

• A Financial Statement, showing the budgeted expenses verses actual expenses should be prepared by the Treasurer at least three times a year and then reviewed by the Board of Trustees.
• Board of Trustees will agree the budget
• GLV & Section leaders are expected to manage to the approved budget. 
• No expenditure (over £50) to be made without prior explanation to Treasurer/Board of Trustees

• Expected significant variances to the budget, with reasons, should be notified to the Treasurer and/or GLV as soon as possible.
• Known budgetary requirements beyond the next financial year should be notified to the Treasurer at the earliest opportunity.
• Even though a budget has been agreed, volunteers are expected to obtain best value for money.

1. Competitive quotes should be obtained and ongoing contracts reviewed periodically. 
2. Money should not be spent just because a budget exists, but because it represents a valuable outcome for Scouting.